Benefits/Payroll Administrator

Medford Leas
Full Time

Medford Leas is a 5-star rated facility!! Come work for the best and experience the difference!

Medford Leas is a Quaker based Continuing Care Retirement Community, serving more than 600 residents in an active living environment with extraordinary health care services on two campuses in Medford and Lumberton, New Jersey. Since it's opening in 1971, Medford Leas has been recognized nationally for its leadership, innovation, superior health and wellness services and a unique 180-acre arboretum campus setting.

Job Requirements

  • Processes bi-weekly payroll and ensures that employee pay transactions are appropriately processed.
  • Transmits all payroll related fund transfers to the appropriate accounts and/or representatives in a timely manner and in compliance with organizational and/or regulatory requirements.
  • Manages all Payroll related reporting and year end processing requirements and stays abreast of all state and federal payroll related mandates and/or updates. Ensures that any new legal requirements are communicated to the Director of Human Resources so that appropriate process changes can be determined collaboratively.
  • Acts as an internal expert resource for employees to assist in navigating the HRIS self-serve portion of the platform
  • Manages HRIS and any peripheral interface software to ensure that system functionality is being maximized. Maintains productive relationships with vendors and keeps on top of system issues and/or upgrades.
  • Provides payroll related reports/information required for organizational analytics and/or for auditing purposes and keeps Director of Human Resources apprised of any payroll related issues or problems.
  • Utilizes HRIS and payroll data to develop meaningful reports for on-going organizational development.
  • Coordinates and submits Payroll Based Journal (PBJ) information correctly and on time.
  • Manages Medford Leas employee benefits programs and provides general and benefit enrollment related guidance, information and communication materials to new hires, regular staff and staff family members, including review of the monthly Affordable Care Act reports.
  • Processes benefits changes and maintains appropriate documentation of benefits related transactions as required by organizational or regulatory policy.
  • Follows up with staff members with regard to any pending benefits related questions or problems. Safeguards the confidentiality of staff information and provides staff members with useful resources for dealing with their concerns.
  • Works closely with benefits brokers to ensure that both health and welfare and pension related benefit plan parameters, eligibility requirements, communications, and pricing are accurately stated and in alignment with plan documents
  • Manages administration of the 401(k) Plan; maintains files of pension plan history, pension data, correspondence, reports and forms. Assists in the preparation, finalization, and approval of annual Safe Harbor contribution, Non-Discrimination Testing and Form 5500 Compliance. Provides ongoing support to staff with regards to online access, pension loans, status changes, deferral elections, etc.

Education/Experience Requirements:

  • Bachelor’s degree in Accounting or Finance, Business Administration, Human Resources or related field or equivalent work experience
  • Minimum of 3-5 years’ work experience in benefits and payroll administration. Experience in UKG Ready a plus
  • Knowledge of the principles, practices and laws related to employee earning and benefits
  • Demonstrated proficiency with Microsoft Office Suite
  • Demonstrated experience in HRIS systems and ad hoc reporting preferably in UKG Ready applications and reporting modules.
  • Knowledgeable and skilled in web-based applications, programming and troubleshooting of same.
  • Must be able to perform complex mathematics, clerical and administrative functions.
  • Excellent interpersonal skills that include effective communication (verbal/written), organizational and teamwork skills. Ability to work with managers and associates using good judgement, diplomacy and patience.  Ability to follow written and oral directions.
  • Strong analytical skills, ability to manage multiple tasks, effective prioritization, attention to detail, and flexibility.

Physical Requirements/Environmental Conditions:

  • Must be able to hear, speak and write in English
  • Must possess manual dexterity; must be able to sit and use a computer, telephone, calculator, and other office equipment for up to 85% of the time. Intermittently bends, stoops and stands while filing.
  • The physical environment is an inside office setting with an occasional need to travel to participate in outside training programs. Typically sits at a desk and does a high volume of work on the computer.

 License and Regulatory Requirements:

  • Must complete mandatory health testing and vaccinations and provide documentation of same.
  • Must have COVID-19 Vaccine series and Booster when eligible
  • Annual Flu Shot Required
  • Must complete mandatory training as required
  • Maintain valid Driver’s License.

 Interested candidates may apply directly online here.